ACA Administrative and Financial Consultation Services

Confused about the Affordable Care Act (ACA)? With potential repeals, changes and constant debates it is a challenge for employers to keep compliant. ACA is the law and the IRS will continue to enforce with audits and penalties. Non-compliance per employee, per day penalty, is $260. This is for each required form 1095 & 1094. The annual maximum penalty is $3,000,000. CPI-HR provides a comprehensive ACA strategic plan, which complies with the law and matches the employer’s needs. Our integrated technology uses data from payroll & benefits carriers to track employee hours and produce IRS required forms 1095 & 1094. CPI-HR will take the guesswork out of ACA compliance. We keep our clients up to date on the latest regulations and complaint as the requirements evolve.

We offer hands-on full ACA administrative and financial consultation services, using a web-based ACA solution, which includes:

Implement plan compliance & policies
Monitor ongoing salary, ongoing hourly, and all variable hour activity
Track with monthly reports to prepare for Annual IRS reporting and audits
Compile information for IRS reporting
Produce IRS form 1095s for applicable employees
Electronically file IRS form 1094

Compliance Review

Review current plans for administrative compliance
Analysis of current plans and employee offerings
Conduct staff training and ACA education, as needed
Provide you a report on responsibility and requirements
Conduct analysis of potential penalties for noncompliance and cost associated with the penalties
Complete analysis and provide recommendations for measurement periods, administrative and stability periods
Provide compatible database with your financial system for reporting purposes
Revise compliance procedures as ACA changes

Education and ACA policies and procedures for policies

Educate on ACA legislation, requirements and procedures
Draft ACA required policies
Update policies as legislation changes
Create a recommended action plan for ACA policy compliance
Ongoing support for questions and concerns

Develop ACA Plan & Timeline

Recommend strategies for addressing eligibility of variable hour employees (e.g. seasonal, per diem, long term substitutes and coaches)
Prepare policies and procedures, and forms consistent with the requirements of Affordable Care Act
Determine affordability and minimum value of current health plans
Model financial exposure associated with non-compliance with any Affordable Care Act requirements.
Identify potential cost savings associated with offering alternative health insurance plans
Provide support and training for implementation and administration
Provide employer mandated notices and action plans for delivery
Provide ACA updates and conduct education meetings as needed
Work with you to assign hours to all stipend employees
Identify employees ACA status category
Review and assign IRS appropriate safe harbor for District employees

Tracking & Reporting

Using electronic, web-based ACA software platform designed to comply with federal mandates.
Advise employers concerning policy on standard measurement, administration and stability periods
Consult concerning regulatory tracking and filing requirements for ACA
Track variable employee benefits eligibility using tracking system and payroll information provided by employer
Software can easily access historical data and generate reports to meet external audit requirements
Ensure continuous compliance as federal changes are introduced
Track eligibility and affordability issues associated with multiple measurement, stability, and administrative periods across complex employee demographics
Track employee health waivers
This software will produce timely and accurate forms for IRS 1095s and electronic filing of 1094

Estimate Cadillac excise tax

Forecast employers’ liability based on current plans, enrollment and past plan performance
Using Cadillac Tax Calculator, we will provide a cost analysis with financial impact projections